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Accounting Manager

Date Posted: January 25, 2019
Location: Tacoma, WA
Company: The Geneva Foundation
Position Type: Full-time

Sector: Non-profit



The Accounting Manager is responsible for the daily activities of the finance program to include taking directives from and working closely with the Controller to ensure timely and accurate monthly and annual financial reporting and completion of other accounting projects as needed. The Accounting Manager also collaborates with other members of the management team to support the research programs to assure timely and accurate financial reporting and tracking.


•Manage tight deadlines and prioritizes multiple accounting activities daily
•Assign and manage the work of the staff to ensure that work is properly allocated and completed in a timely and accurate manner
•Provide backup to staff for daily tasks
•Work in partnership with directors on annual budget process for the organization
•Oversee and reviews budgets monthly
•Collaborate with directors in the development of SOPs and administers the development of accounting processes and procedures to ensure strong internal controls, clear audit trail, proper documentation and the flow of work between finance and other departments
•Oversee documentation of Accounts Payable, Accounts Receivable and Payroll processes are maintained in accordance with audit requirements and SOPs
•Ensure appropriate revenue recognition on billing and cash receipts
•Assure compliance with regulations relating to accounting transactions
•Coordinate and manage the annual A-133, DCAA & 403(b) audits and other audits, as needed
•Manage month end close ensuring it is completed accurately and timely
•Prepare various financial reports to be submitted to department managers and senior management
•Prepare monthly financial reporting package for senior management
•Certify monthly indirect allocations are recorded properly
•Reconcile all general ledger balance sheet accounts with resolution to discrepancies on a monthly basis
•Manage fixed assets and related depreciation entries
•Monitor accounts receivable and deferred revenue accounts for the organization
•Review and approve payroll files
•Verify payroll and excise taxes are collected, reported, accrued and paid properly
•Certify weekly check run
•Review posted cash receipts for accuracy
•Reconcile cash accounts to bank statement
•Provide cash flow projections to the Controller
•Contribute in the development of DCAA Indirect Cost Proposals
•Other duties as assigned by the Controller

Management Responsibilities:

•Oversee staffing, hiring, and performance review processes for staff
•Conduct counseling, corrective action, up to and including termination, with Human Resources and Director
•Oversee general administrative needs such as timesheet approval, new hire paperwork, distribution of forms
•Manage all staff to ensure optimal performance on each study
•Ensure staff demonstrate basic understanding of their job description
•Plan and facilitate individual and team meetings
•Assure all staff complies with Foundation and site policies, procedures and SOPs
•Provide direction and support to Accounting team
•Collaborate with team members in a willing, professional manner

Position Qualification:


•Bachelors degree or equivalent work experience required
•3-5 years’ experience in Accounting required •Active CPA license or equivalent experience preferred
•3-5 years non-profit, research, or healthcare experience desired
•3-5 years’ experience in grant financial management and reporting
•Working knowledge of A-133 grant regulations
•1-3 years experience in staff or project management
•Demonstrate competence in oral and written communication
•Must be organized, attentive to detail, and possess a positive, friendly and professional demeanor
•Must be flexible with changing priorities and able to communicate in a diplomatic and professional manner
•Ability to exercise independent judgment in fast-paced, high-pressured environment with strict deadlines and to manage multiple projects
•Computer skills including at least intermediate level experience with Excel and other Microsoft Office Software
•Experience administering accounting software applications; experience with MIP fund accounting software and Paychex preferred
•Knowledge of standard contract terms and how they are applied in the billing and proposal processes, including time and materials, cost plus, fixed fee, not-to-exceed, CLIN, SCLIN, direct and indirect per DCAA regulations
•Duties require broad conceptual judgment, initiative and ability to deal with complex accounting issues

Application Process:

Organization Statement:

Geneva is a 501(c)3 non-profit organization that advances military medicine through innovative scientific research, exceptional program management, and a dedication to U.S. service members and veterans, their families, and the global community.

Contact Information
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